Take control and manage your documents with paperless Document Management Systems by Envision. Document Management Systems are used to track and store electronic documents and/or images of paper documents on computers.

Document Management Systems (Paperless Document Management Solutions) by Envision.

Document Management Systems are used to track and store electronic documents and/or images of paper documents on computers. Applications of Document Management Systems include, but not limited to, Digital Asset Management, Document Imaging, Workflow Systems and Records Management Systems.

Methods for managing documents address the following areas:
Location of document storage, filing in a data base to store meta data, retrieval of records, security of documents, natural disaster recovery, records retention, archiving for future retrieving, distribution and availability, workflow of passing documents and rules between personnel, how documents are created for collaboration between people, authenticity of documents and traceability of where, when and who created each document, modified document, published and stored; and find documents and folders using template attributes or full text search. Documents can be searched using various attributes and document content.

SharePoint
Microsoft SharePoint Server is an integrated suite of server capabilities that can help improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information-sharing across boundaries for better business insight.

Database Development
You have lots of information, that is stored in a old legacy database or in Excel or even in paper documents and you want to be able to retrieve this information quickly while maintaining a reliable and secure solution that is constantly backed up then we can help with a bespoke database development.

Having a database means that you or any of your employees can access your information wherever and whenever you need, and make real time changes to this information, which everyone can view instantly.

It can also form part of a larger project, for example an e-commerce solution, enabling you to make live changes to pricing and stock, or alternatively as part of a Customer Relationship Management system, enabling you and your employees to access thousands of contacts in real time.

Application Development
Due to the traditionally high cost of implementing custom tailored software, many businesses have had to cope with diluted pre-built software and general purpose software to address their IT needs. We provide clients with custom tailored solutions for less than off-the-shelf software by using the latest application development tools and technologies. We undertake a full analysis of your business and identify what functionality is required to allow your staff to be as efficient and increase levels of businesses productivity and customer service.

Document Management Solution Scenarios:

Intranet development – An intranet is an internal, secured business environment, which uses HTML and TCIP protocols like the Internet, but operates on a LAN (local area network). If the LAN provides access to the Internet, the intranet resides behind a firewall, with no gateway to, or from the Internet. Note that if a gateway exists, it is not an intranet, but an extranet. 

An intranet incorporates a working, interactive custom environment to serve the business model, with familiar Internet-like functionality and navigation. An intranet can be as basic or comprehensive as need dictates. Following are some general examples of information or processes that might be available on an intranet to serve various departments. 

Human Resources: From employee training materials to the employee handbook, an intranet can offer quick easy access to fundamental publications to all employees. Benefits, 401 k tracking, job applications, and an employee directory are just a few examples. A company newsletter and employee newsgroups or chat boards are other opportunities an intranet affords. 

Sales Department: One of the most productive uses of an intranet is interactive multimedia training. Sales reports, forecasts and goals, marketing strategies and geographic saturation are all tools the intranet can keep available at the click of a mouse. Profiles of potential new markets or clients, and information on potential competing markets can also be helpful to sales staff in designing better sales models. 

Accounting Department: Requisition requests on an intranet will save time, resources and money. Pages within an intranet can be password protected to limit employee access, or administratively controlled. Payroll, receivables/payables, and budget reports are all processes that can reside on the intranet. 

Information Systems: Data warehousing access, departmental software development applications, and network support can be invaluable uses of an intranet. Intranet support itself with FAQs and interactive tutorials for virtually any purpose or department, allow employees to teach themselves, minimizing training investment. Security information and technical resources are also common uses of an intranet. 

Executive Branch: Bottom line information like quarterly profit/loss reports, stock market analysis, tax and legal information, and merger or partnership information can all be neatly provided on an intranet. Meeting minutes, appointment calendars and key profiles (employees, companies or clients) can also reside here. 

An intranet provides access to information quickly and easily in a familiar environment, while keeping this information securely off the public Internet. It also facilitates interdepartmental cooperation and saves hard and soft resources. 

Training - Document Management Systems
Envision will train employees in various areas, i.e. Web Development, SharePoint etc. of Document Management Systems.

PDFSalesLeads - Whitepaper (free download)

CONTACT ENVISION FOR MORE INFORMATION ON DOCUMENT MANAGEMENT SYSTEMS and SOLUTIONS.